Today the main problem for many enterprises is finding free financial resources. After all, the impossibility of attracting them leads to a decline in production, and a decrease in the level of income of the population, consumer demand leads to a decrease in the revenue of enterprises, an increase in accounts receivable
Operational planning
During the period of economic downturn, the conditions for deliveries from enterprises are tightened: while minimizing risks, companies prefer to work on a prepaid basis. Therefore, the shortage of living Money(hereinafter - DS) becomes the main problem that an enterprise has to solve in order to ensure its liquidity and solvency in a crisis reality.
The mechanism that allows you to control the liquidity of the company and make the most efficient use of the DS is the payment calendar.
Operational planning of cash flow for a certain period is carried out by drawing up a payment calendar within the framework of the cash flow budget (hereinafter - BDDS) based on the current status of payments, concluded contracts, signed contracts and actual obligations.
From the point of view of budgeting, the payment calendar is a system for backing up the DS from the plan. But unlike the BDDS, this is a more detailed document. After all, if in strategic planning it does not matter from whom exactly money will be received or to whom the money will be paid, then in operational planning everything is at a glance: here are debtors-debtors, and here are creditors.
Therefore, in the payment calendar, you can describe in detail: to whom, when, from whom, for what and how much you should pay (receive).
The payment calendar is a cash flow plan (hereinafter - DDS) in the short term (week-month), reflecting all types of enterprise activities (core, financial, investment), approved by the management within the limits and capabilities of the enterprise.
Who needs a payment calendar?
The information presented in the payment calendar of the enterprise is necessary for business owners, top and middle managers, heads of financial responsibility centers (hereinafter referred to as CFD) and employees of the financial and economic block.
From the point of view of budgeting, the payment calendar is a system for reserving funds from the plan
The range of issues related to the competence of the financial director, one of the most important managers of the enterprise, is unusually wide - from the tasks of operational cash management to the problems of the company's strategic development. In addition, in any enterprise financial management is closely related to its main activity - production, trade or provision of services, and therefore with the management of resources. The introduction of a payment calendar will reduce the work of the CFO to control the expenditure of DS.If previously he had to view and sign each request for payment, then with the introduction of a payment calendar, when the payment amounts are approved in the budgets, and the procedure for agreeing payments is formalized, the control of cash flows can be assigned to the employee financial service. The findirector will only agree limited quantity payments, as a rule, over-limit, large or irregular. For example, it is enough to agree on the amount of payment for renting an office once when the budget is approved, leaving control of the payment procedure itself and the compliance of the amounts with the budget for the financier.
Correctly built business processes help to minimize the risk of abuse by employees of the enterprise by separating the functions of controlling payments and their initiation. For example, the head of a business line accepts all requests for payment in his Central Federal District and is responsible for budget execution, while a financial officer monitors the compliance of requests with budget limits and routine procedures payment system.
Tasks that the payment calendar will solve
1. Avoid cash gaps and non-fulfillment of the company's obligations to counterparties. The main goal of forming a payment calendar is to combat cash gaps, in which there is no money in the cash register and on the current account. Being in fact the planned "schedule" of the company's DDS flow, the payment calendar allows predicting cash gaps, taking measures in advance to exclude situations of the need to make payments in the absence of sufficient funds on the company's account. Following the principle "forewarned is forearmed", you can quickly change plans for spending money, thereby preventing a cash gap.
You can make preliminary "estimates", change the dates of receipts and payments, coordinate them with counterparties - and reflect all this directly in the payment calendar.
2. Avoid spending more than the approved amount. Even if the company has a lot of money, this does not mean that it can be spent thoughtlessly. Spending is only allowed within the accepted budgets. Unforeseen situations that require going beyond budget are, rather, exceptions to general rule... The payment calendar allows you to control whether the payment is within budget.
3. Manage the liquidity of the company. One of the main criteria for the correctness of management decisions made in the financial sector is the positiveness of the aggregate flow of DS at any time.
4. Provide reliable information on-line. It is important to receive financial information promptly. The disadvantage of the payment calendar implemented in Excel is the time it takes to rebuild reports. The payment calendar should be integrated into the operational accounting system so that double entry is not required to obtain reliable data.
5. Ensure that procedures for negotiating cost payments are properly followed. The approval procedure should include a certain delegation of responsibility, depending on the importance of a particular payment.
6. Eliminate the human factor as much as possible.
The planning of DO flows implies the possibility liquidity management companies. The liquidity indicator of an enterprise takes into account the state and value of its current assets and liabilities.
The payment calendar is a plan for the movement of money in the short term, reflecting all the activities of the company, approved by the management within the limits and capabilities of the enterprise
The main components of current assets are stocks, accounts receivable and DS, current liabilities - accounts payable.
The payment calendar allows you to manage accounts payable and receivable. This is especially true when the number of buyers or suppliers grows, since it becomes possible to clearly define payment dates for timely receipt of raw materials, services, ensure the efficiency of the enterprise, and prevent the occurrence of penalties.
Management of DCs related to inventories immediately sets the task of managing inventory turnover. The faster it is, the less stock is in stock, the cheaper it is for the company, the more efficiently DS is used to purchase the necessary raw materials, materials, goods for the main activity.
When there is a shortage of "real" money, it is especially important that the enterprise works to agree on a payment plan at all levels of management and a competent, well-thought-out prioritization.
In practice, a situation often arises when the plan of receipts is not fulfilled, and the plan for spending the DS is fulfilled in full, respectively, the total amount of applications for payment exceeds the actual receipt of the DS. To avoid cash gaps, it is advisable to rank all payments according to their priority or importance. Payment for items with the highest priority is mandatory, with lower priority, subject to additional conditions. For example, applications for payment of debts to the main suppliers of products, taxes are satisfied in the first place, while the costs of training, modernization of office equipment are financed when the sales plan is fulfilled by at least 90%.
In this regard, the analysis of the so-called constant payments is very useful: often enterprises have costs that they are used to and do not question their feasibility. Taking a fresh look at your payment structure will help you determine if these costs are really necessary. Drawing up a VAT plan only makes sense when you can be sure that all the necessary payments are taken into account. The plan is drawn up in order to exclude the need for "sudden" financing of any "super important" projects. It is necessary to think over the directions of spending the DS in advance; in a crisis situation, it is appropriate to introduce stricter deadlines for agreeing a payment plan at all levels of enterprise management.
As for the execution of the plan, the practice of daily reconciliation of the cash balance of the DS deserves attention, which will allow to exclude possible abuse, will give managers reliable information about the current balance of funds on the accounts and at the cash desk of the enterprise, which is necessary for making decisions on the implementation of current payments.
Principles, rules, sequence of formation
When building a system of cash payments, a company should distinguish two areas of work. First - the formation of financial plans in the medium term, articles of the DDS and other analysts (organizations, contracts, counterparties), limiting payments of the Ds. The result is a document - "Payment calendar". Second - description of the movement of applications (payment registers) in the context of participants in the processes, time frames, which is considered as a business process of an enterprise aimed at implementing the document "Payment calendar" from the point of view of interaction between departments and enterprise management, requiring clear coordination and close attention from managers and performing personnel.
The main stages of development of a payment calendar system
1. Formation of planning data (this process is carried out within the framework of budgeting and is a mandatory preparatory stage, since checking the possibility of payments is carried out according to planned data).
2. Determination of the list of analysts (DDS article, counterparties, contracts, source of DC), in the context of which the possibility of payments and receipts will be checked.
3. Construction of a mechanism for the formation of registers of payments, applications.
4. Description of the business process "Payment calendar", the definition within its framework of responsible persons for procedures, tasks.
5. Regulation and documentation of the "Payment calendar" business process.
6. Automation of the "Payment calendar" business process.
1. Formation of planning data
It is assumed that the company has a financial structure with dedicated CFDs, budgeting as a management tool is implemented and is working. This stage is the basis for the payment calendar, since verification of the possibility of payment / receipt occurs in the context of certain planning data.
It is important to draw up a BDDS regarding cash flows for the main, investment and financial activities, for which it is necessary to have budgets for both the main activity and investment projects... For each article, it is advisable to assign a responsible person (that is, an employee who makes decisions and is responsible for both planned and actual indicators, deviations of the fact plan).
2. Determination of the list of analysts
The list of analysts allows you to create a tool for checking payments / receipts for the possibility of implementation.
You can use the following analytics: CFD, source of DC, counterparty (recipient of DC), contract with the counterparty (within which payments will be made), item of DDS (through which payments of DC will take place), project (for which investment payments are made), payment priority.
Highlighting analysts in accounting system, it is necessary to remember the principle of economic expediency - the overestimated requirements for the list of analysts make the system laborious and immobile. Therefore, you should focus on the list that is the minimum necessary to solve the tasks set by the company for the accounting system.
3. Building a mechanism for the formation of registers of payments, applications
After defining the analyst and payment details, the payment / receipt toolkit is formed. The system of operational management of the company's finances, implemented through the "Payment Calendar" business process, includes several participants (employee, department, service), and each needs a tool with which he will work in this system. Employees of departments and services submit applications for the payment / receipt of DC, and the management or employees authorized to make decisions implement them through the registers of applications. An application is a document-request for receipts or payments of DC, containing descriptive information about this operation. The request reflects all approved analytics, auxiliary details, priority, if necessary, and a field for comments of each of the participants in the future process of the payment calendar.
The register of applications is a list of applications consolidated according to a certain criterion (date, responsible person, source of DS, type of articles).
Both the application and the register of applications for the payment of DC must contain a complete and sufficient amount of information to make a decision on the payment / receipt of money.
4. Description of the business process "Payment calendar"
After verification and approval of payment for submitted applications, it is considered that the payment calendar as a business process is implemented in the registries of approved applications.
Next, you need to answer the questions: who, what, when and in what time frame. It is at this stage that the process of developing a payment calendar is important, which establishes the procedure for interaction between employees and, therefore, determines the result of the payment discipline of the enterprise and its reputation as a bona fide partner. There are many options for the interaction of employees in the process of approving applications, and each enterprise develops a scheme that is expedient and convenient for it.
When designing a business process, certain principles must be followed:
- the sufficiency of the powers and functions of the participants in the process (this means that each of the negotiating and approving parties has the right to make one or another decision on the payment);
- organizational security (any business payment or application for receipt must have a single coordination and approval body, and not a single unit, whose participation in the process is envisaged, can be excluded from the cycle of forming a payment calendar);
- control function capability (all applications must have a sufficient level of verification of the possibility of payment, in order to avoid unauthorized payments);
- dynamism (the cash payment system should have an optimal approval procedure that meets the requirements of the payment discipline of the enterprise (as a rule, lasting from two to five days), and the payment approval process should be optimized in accordance with the work with suppliers).
The most obvious way of presenting a business process is graphical, in the form of a diagram (figure).
5. Regulation of the "Payment calendar" business process
At the final stage, the business process of management cash flows fixed in regulatory documents that are approved by an internal order and are mandatory for all divisions and employees of the company. An internal document that defines the rules for the functioning of the company's payment system must contain information on the procedure for passing applications for payment, deadlines, persons responsible for coordination and approval, duties and powers of employees, and the sequence of actions.
6. Automation of the "Payment calendar" business process
To maintain the operational management of cash flows, the automation of the relevant business processes will be required. The software must allow:
- create electronic accounting documents of the payment system (for example, payment requests or registers);
- generate electronic reporting required to control the execution of payments, compliance with the regulations of the payment system, BDTSS (for example, the payment calendar);
- implement support for control and approval procedures (budgets, payment requests, etc.).
- to differentiate the rights of access to financial information for different levels responsibility in the company.
Some enterprises use Excel and other non-core programs to automate business processes of cash flow management, although this method has a number of disadvantages: low efficiency in displaying information and generating reports, insecurity from failures, the problem of double data entry, the need to spend time on rebuilding reports. Therefore, more and more companies tend to choose specialized software.
In this dialogue, we want to address directly to the chairmen of cooperatives and homeowners associations, heads of management companies. In Dialogues 2 (“First steps towards the implementation of the new legislation”) and 7 (“The legal essence of the new form of payment for consumed electricity”), we talked about the procedure for the formation and delivery of payment documents for electricity to consumers, regulated by the Decree of the Government of the Russian Federation of 05/06/2011 No. 354. According to this regulatory legal document, utility service providers need to monthly:
- take / take readings of individual and collective metering devices;
- charge for utilities;
- generate payment documents (by printing and subsequent converting so that the form of the document meets the requirements of legislation on personal data);
- to carry out delivery of payment documents to consumers.
By the utility service provider, this Resolution determines entity any organizational and legal form or individual entrepreneur who provide the consumer with utilities. Management companies in the field of housing and communal services, homeowners' associations and housing cooperatives have assumed responsibility for the management of residential apartment buildings, which includes the obligation to generate and deliver payment receipts for electricity, and on a monthly basis, as defined in Resolution No. 354.
On May 15, 2013, another Government Decree was adopted in the field of housing and communal services - “On the procedure for carrying out activities for the management of apartment buildings”. This document creates a professional basis for the management of residential apartment buildings, and there is no doubt that there will be much less abuse by those who exercise such management. As explained on the website of the Russian government, the decree introduces the concept of management of an apartment building, approves standards for management of an apartment building, determines the procedure for the formation and approval of the list of services and maintenance and repair works. common property in an apartment building, performing emergency dispatch services, transferring technical documentation to an apartment building and other documents related to the management of this building. This judgment was adopted pursuant to Article 161 Housing Code, which states that the management of an apartment building must ensure favorable and safe living conditions for citizens, as well as the provision of an appropriate quality of utilities.
The decree introduces five groups of persons who manage the apartment building:
- owners of premises in an apartment building with the direct management of an apartment building by the owners of premises in this building;
- homeowners' associations, housing construction cooperatives, housing cooperatives or other specialized consumer cooperatives that manage an apartment building without concluding a management agreement with the managing organization;
- managing organizations that have entered into an agreement for the management of an apartment building;
- managing organizations that have entered into an agreement for the provision of services and (or) performance of work on the maintenance and repair of common property in an apartment building, the number of apartments in which is more than 12;
- developers who manage an apartment building before concluding an agreement on the management of an apartment building with the managing organization.
Thus, the executors of communal services are: owners of premises in an apartment building with the direct management of an apartment building by the owners of premises in this building; homeowners' associations, housing construction cooperatives, housing cooperatives or other specialized consumer cooperatives that manage an apartment building without concluding a management agreement with the managing organization; management organizations that have entered into an agreement for the provision of services and (or) performance of work on the maintenance and repair of common property in an apartment building, the number of apartments in which is more than 12 (see Fig. 1).
Among the standards for the management of an apartment building, the Resolution specifies the obligations of the utility contractor:
- conclusion of contracts for energy supply (purchase and sale, supply of electrical energy (power) with resource supplying organizations in order to ensure the provision of a corresponding type of utility service to owners and users of premises in an apartment building, as well as contracts for maintenance and repair of indoor engineering systems(in cases stipulated by law Russian Federation);
- organization and implementation of settlements for services and work on the maintenance and repair of common property in an apartment building, including services and work on managing an apartment building, and utilities.
Among the services, many are indicated, but within the framework of this dialogue we will give the following three (see Fig. 2):
- execution of payment documents and sending them to owners and users of premises in an apartment building;
- implementation by managing organizations, partnerships and cooperatives of settlements with resource-supplying organizations for electricity supplied under power supply contracts;
- Conducting claims and lawsuits against persons who have not fulfilled the obligation to pay for housing and utilities provided for by the housing legislation of the Russian Federation.
Thus, the distinguished directors of asset management companies and chairpersons of homeowners' associations and housing cooperatives, if you have taken on the responsibility to manage apartment buildings, take on the work of preparing payment documents, sending them to the owners of premises, timely settlements with resource supplying organizations and conducting claims and claims against debtors. There is no need to shift these responsibilities to resource supplying organizations. SPGES LLC has long been fulfilling the requirements of the legislation in relation to the form of a payment document and the timing of its formation and delivery to citizens in relation to its direct customers-consumers. These consumers include residents of private households and residents of those apartment buildings who have chosen to directly manage their homes by concluding direct power supply contracts with OOO SPGES.
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Cash flow control is the main task facing the financial department of any enterprise. In this case, the tool that allows you to visually manage cash flows is the company's payment calendar or the organization's payment schedule.
Drawing up a payment calendar
The payment calendar is the most useful and frequently used tool of the treasurer in terms of operational financial planning, which allows you to obtain comprehensive detailed information on the balances and movement of cash resources in the future for an arbitrarily set period of time.
It can be developed both in the context of individual cash flows and for the company as a whole.
Historically, in many enterprises, the preparation and maintenance of a payment calendar is carried out using spreadsheets in Excel (download an example of a payment calendar in Excel). This method, which has proven itself over the years, enables basic financial planning, since it is highly dependent on the "human factor". An advanced option that allows you to unleash the full potential of a tool such as a payment calendar is its preparation and maintenance using an automated financial system.
The compiled payment calendar of the enterprise in a specialized program developed on the basis of "1C: Enterprise", in essence, is a cash flow plan for a certain period with the necessary level of detail sufficient for making decisions on cash flow management (CDM).
Avoiding cash gaps
The main purpose of using a payment calendar is to combat cash gaps. Presentation of the payment schedule in a simple, visual form allows you to more clearly see the picture of cash flow generated by operational planning data based on information about planned receipts and write-offs of funds.
Figure 1. An example of a payment calendar in the professionally specialized program "WA: Financier".
Information on the forecast cash flow with possible cash gaps contributes to the prompt adoption of measures to prevent this situation.
Very important for using this cash flow management tool is its interactivity and the ability to customize analytics of any depth in a useful context.
The ability to transfer the planned payment directly in the form with an operational change in the situation according to the plan of receipts and expenditures of funds gives the user a visual picture of the situation regarding the change in the company's cash flows.
Customizable instrument groupings provide the user with the level of detail that he really needs (from summary turnovers for each order to detailed ones).
The use of information on the minimum balance can be an effective mechanism for accumulating amounts on an account by a certain date (for example, to pay taxes or pay salaries).
Optimization of the payment calendar results in an ordered plan (forecast) of cash flow, in which there are no cash gaps.
Payment order
Based on these data, a payment register and a payment schedule are formed, with the help of which payment orders to the bank are created.
All these requirements are met by a payment calendar implemented in a software product based on 1C - “WA: Financier. Cash management ".
The payment calendar in the system is an interactive tool with which the treasurer manages the company's cash flows.
Figure 2. An example of a payment calendar in the “WA: Financier. Cash management ".
The payment calendar form consists of the following areas
Figure 3. Report settings area in the WA: Financier. Cash management ".
In the payment calendar settings, you can:
All these functions give the user the opportunity not only to control the data output, but also to customize the structure of the payment calendar "for himself", to set selections, to create a register of payments. System settings, created by the user once, can be either saved and used by the user himself, or copied for others.
In accordance with the user's settings, the company's payment calendar is formed with varying degrees of detail.
Figure 7. An example of detailing the payment calendar in the program “WA: Financier. Cash management ".
The data area displays information about the planned cash flow or payment schedule, visually displays areas in the interval of which the treasurer can move the payment date for applications without violating the terms of the contract. Moving an application to another date does not require editing the document. The user simply "drags" the application to a different date. At the same time, the cash flow plan is automatically recalculated by dates. The user can drag and drop orders, both between the date interval and between the locations of funds storage.
If planning requires information on minimum account balances, the user can enable the display of this information by selecting the appropriate item in the payment calendar settings.
Figure 8. Entering information on the minimum balance of the DS in the program “WA: Financier. Cash management ".
To enter data on the minimum balance of funds, a special assistant is used, called by the button 
After “normalizing” the cash flows, the user can apply the changes to the system. After the adoption of the changes, the schedule of the dates of the planned payments will be recorded in the applications.
Based on the applications, you can create a register of payments or directly generate payment orders to send them to the system of interaction with the Client-Bank program.
To issue payment orders in a standard configuration, the document “ Payment order". Payment orders are numbered for each of the current accounts separately. See also our Firm Accounts directory. In the "Current account" variable, the account from which the payment is supposed to be made is selected. The next number of the outgoing document for the selected current account is automatically proposed in the requisite "Payment number". If the payment order is issued for the transfer of taxes, contributions, other obligatory payments, you should select the checkbox "Payment of tax / deductions", and then in the "Type of tax" variable select from the directory "Taxes and deductions" the corresponding type of tax.
In the "Counterparty" requisite we select the organization to which we are going to transfer money, in the "P / Account" requisite - the client's current account. The account for accounting for mutual settlements with the counterparty (account for accounting for settlements with the budget, state trust funds) is indicated in the "Account" variable. In case of payment to suppliers or refunds, buyers must also specify the order. To select an order, use the button. Clicking on it opens the "Selection of orders" journal for the selected customer. Double clicking on the line with the order will lead to the selection of the order in the "Payment order". When you select an order, the amount and VAT are automatically filled in from the balance for the selected order, however, they can be adjusted manually. To fill in the purpose of payment, you can use the list of typical payment purposes, selected from the directory "Purpose of payments". Using the "Print" button, you can get a printed form of a payment order. When conducting the document "Payment order" does not generate accounting entries. The fact of movement of money through the current account in a typical configuration is reflected in the document "Bank statement".
In our example, the company "Seamstress" pays the bill of the supplier Voldodarka for the purchase of the program in the amount of 10800 UAH.
Rice. 10 - Electronic window of the "Payment order" document
Rice. 11 - Printed form of the document "Payment order"
3.3. Bank statement generation
To reflect transactions related to the movement of funds of the organization on settlement accounts in hryvnia and in foreign currency in a standard configuration, the document "Bank statement" is intended.
It should be noted that a typical configuration requires the entry of separate bank statements for the firm's current accounts.
The "Current account" requisite serves to indicate the cash account from the directory "Accounts of our company", the movements on which we make.
Each row of the tabular section corresponds to one payment. The specification of the tabular section of the document should be filled out in the following sequence:
Set the sign of which payment is being registered: incoming ("+" - the receipt of money on the current account), or outgoing ("-" - the expense of money)
Determine the type of income (expense of money) by selecting the appropriate item from the proposed list in the "Type of income / expense" variable;
Determine the accounting account corresponding to the corresponding subaccount of account 31;
By choosing from the proposed list, determine the type of VAT for this operation;
Select the object of analytical accounting of the correspondent account;
In cases where payments relate to mutual settlements with buyers and suppliers, indicate the order of the buyer (supplier) for which money comes (leaves). To conveniently fill in information about payments related to mutual settlements, you can use the "Selection by orders" button. When you click on this button, a special journal "Selection of orders by counterparty" opens. This magazine provides some additional features. Firstly, for each order, its current balance of mutual settlements is displayed, which can be displayed either directly in the list, or separately in the information line, depending on the selected mode in the "Display method" attribute, and secondly, in this journal you can select for a specific client, i.e. make it so that only orders from this customer are displayed. Double-clicking on a line with an order will add a new line to the statement.
Enter the amount with VAT and VAT of the payment, by default the total amount with VAT and the total amount of VAT of the order document is offered;
Set in the variable "D / R" the attribute of the operation indicated in the line to the gross income ("+"), or to the gross expenses - ("-"). If you indicate "0" in this variable, it will mean that the operation does not apply to either gross income or gross expenses;
Select analytics object by gross income (gross expenses);
Enter any explanatory information for this operation, which will be displayed as a text comment in the transactions generated for the current line.
If the requisite "Otgr. ? " set to the value "Yes" in the details "Amount Dispatched." and "VATOff." the amount and VAT of preliminary shipment (posting) for this order become available for editing.
Some of the information related to our payments can be entered into the "Bank Statement" automatically using information from the issued payment orders. This purpose is served by the button "Fill in by payment". In this case, you can select payment orders issued on the same date as the bank statement (option "For the date of the document"), or issued during an arbitrary period (option "Custom period").
Button "?" serves to calculate the total amount of receipts and expenditures on the statement.
The set of transactions generated by the document depends on the type of payments made by it and its positioning in the chain of settlements between the organization and its customers (suppliers).
In addition, if this statement documents the transfer of funds from the buyer, in which the organization has a tax liability, then during its execution the document "Tax invoice" will be generated (provided that the constant "Automatic creation of tax invoices" is set to "Yes") ...
In fig. 12 and fig. 13 shows the created document confirming the transfer of money from the bank account of the company "Seamstress" to the supplier "Volodarka" in the amount of 10800 UAH.
Rice. 12 - Electronic window of the document "Bank statement"
Rice. 13 - Printed form of the document "Bank Statement"
For automatic generation of documents "Registration of payment" based on payment bank and cash documents in the program 1C: Accounting in management companies of housing and communal services, housing associations and housing cooperatives, we will perform the following actions:
1. We will form the documents "Receipt to the current account" (menu item "Bank - Bank statements") and "Receipt cash order" (menu item "Cashier - Receipt cash order"):
2. Let's open the processing "Formation of payments based on payment documents" using the menu item "Accounting in housing and communal services - Service - Formation of payments based on payment documents".
3. Using the "Settings" button, you can specify the documents on the basis of which payments will be generated. These can be documents "Receipt cash order" and "Receipt to the current account". Also, for these documents, you can specify the types of transactions that need to be processed:
4. Check the boxes opposite required documents and press the "OK" button.
5. In the "Source of payment" field, you can specify the required source of payment:
6. In the "Period" column, we will indicate the period for which payment documents are processed, and press the "Fill" button:
7. The tabular part of the processing includes data from the previously generated documents “Receipt to the current account” and “Receipt cash order”. Each row in the table can be expanded to view the personal accounts for which the "Payment registration" document will be generated. To do this, you need to click on the "Expand the list" or "+" button opposite the personal account:
8. You can also uncheck those personal accounts for which it is unnecessary to register payments. To do this, you need to uncheck the boxes opposite these personal accounts:
9. In the processing window, press the "Generate" button. In this case, the "Document" column will be completely filled in the tabular section:
10. The generated documents "Registration of payment" can be opened by double-clicking in the column "Document" on the required line, as well as using the menu item "Accounting in housing and communal services - Accrual / payment - Registration of payment":
11. Let's simulate the situation with the error. For example, consider the previously created document “Receipt to the current account”, where Andrey Vitalievich Petrov is indicated as the payer:
12. In this document we will change the counterparty. In the "Payer" field, select a counterparty for which a personal account has not been created:
13. Let's start the processing "Formation of payments based on bank documents", indicate the period from 01/01/2013 to 01/31/2013 and click the "Fill" button:
14. In this case, a tabular section with a description of errors in the processed documents appears in the processing window. The counterparty Savelov Ivan Andreevich ended up in the tabular section "Documents with errors", since a personal account was not created for him.
15. From this processing, you can open the document “Receipt to the current account” by double-clicking on the corresponding line in the column “Received”, “Date”, “Number” or “Purpose of payment”. If you change the payer back to Andrey Vitalievich Petrov in the document “Receipt to the current account” and re-fill the tabular part of the processing “Formation of payments based on payment documents”, then this document will disappear from the “Documents with errors” table and appear in the “Documents to be uploaded” table. :
